Executive Assistant

An Executive Assistant in a high net-worth family plays a pivotal role in managing the personal and professional affairs of the household with the utmost discretion, efficiency, and attention to detail. This individual serves as the primary point of contact and liaison between the principal, household staff, vendors, and external contacts, ensuring seamless communication and coordination. Responsibilities include managing complex calendars, scheduling appointments, organizing travel arrangements (both domestic and international), and handling confidential correspondence and documentation. The Executive Assistant also oversees special projects, event planning, and household operations, often anticipating needs and proactively resolving issues before they arise. They may be tasked with managing budgets, processing expenses, and maintaining records, all while upholding the highest standards of privacy and professionalism. Flexibility, adaptability, and the ability to multitask in a fast-paced, high-demand environment are essential, as is a polished demeanor and a service-oriented mindset. This role requires someone who is highly organized, tech-savvy, and capable of maintaining composure and discretion in all situations.

The ideal candidate for this Executive Assistant role will have a minimum of 5–7 years of experience supporting high-level executives or working within a private household, preferably for ultra-high-net-worth individuals or families. A bachelor’s degree in business administration, communications, or a related field is preferred, though equivalent experience will be considered. Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with discretion and efficiency are essential. The candidate must demonstrate excellent written and verbal communication skills, a high level of professionalism, and the ability to maintain strict confidentiality at all times.

Proficiency in Microsoft Office Suite, calendar and travel management tools, and other productivity software is required. The role demands a proactive, resourceful, and adaptable individual who can anticipate needs, solve problems independently, and thrive in a fast-paced, dynamic environment. Flexibility in scheduling, including availability for occasional evenings, weekends, and travel, is necessary. Experience coordinating with household staff, vendors, and service providers is a strong asset. A polished demeanor, strong interpersonal skills, and a service-oriented mindset are key to success in this role. A background check and references will be required.